Standard forms for public procurement

Old and new public procurement directives

On 26th February 2014, the European Parliament and the Council of the European Union adopted new Directives governing European public procurement. These new Directives 2014/23/EU, 2014/24/EU and 2014/25/EU replace the earlier ones, 2004/18/EC, 2004/17/EC and 2009/81/EC.

The period during which EU Member States transpose the new rules into national law, the so-called transposition period, runs until 17 April 2016.

Which forms to use

Each Member State transposes the new Directives separately into their own national law. Once a certain Directive has been transposed by your country, you should use the set of new forms covered by that Directive.

Electronic (XML) vs paper

The forms associated with the new Directives are meant to be used electronically only, via our application eNotices, or an eSender of your choice.

Old forms may still be submitted in non-structured format (completed PDFs, Word processor files, etc).

Electronic notices ensure speed and accuracy

Notices sent in a structured electronic format are published within five days of their receipt by the Publications Office of the EU. In comparison, notices sent by fax, e-mail or post can take up to 12 days to be published.

Automatic checking for mandatory fields and clear structure of electronic notices ensure consistency with the European Directives and minimize the risk of encoding errors.

Comparison of old and new forms

The PDF files of standard public procurement forms below are provided for reference only. Please use eNotices on-line forms for sending your notices for publication, or contact an eSender of your choice.

 

Old

New

?

Directives

Forms

Directives

Forms

1

2004/18/EC

Prior information notice

2014/24/EU

Prior information notice

2

2004/18/EC

Contract notice

2014/24/EU

Contract notice

3

2004/18/EC

Contract award notice

2014/24/EU

Contract award notice

4

2004/17/EC

Periodic indicative notice – utilities

2014/25/EU

Periodic indicative notice – utilities

5

2004/17/EC

Contract notice – utilities

2014/25/EU

Contract notice – utilities

6

2004/17/EC

Contract award notice – utilities

2014/25/EU

Contract award notice – utilities

7

2004/17/EC

Qualification system – utilities

2014/25/EU

Qualification system – utilities

8

2004/18/EC

Notice on a buyer profile

2014/24/EU

Notice on a buyer profile

2004/17/EC

2014/25/EU

2009/81/EC

2009/81/EC

9

2004/18/EC

Simplified contract notice on a dynamic purchasing system

-

-

2004/17/EC

10

2004/18/EC

Public works concession

-

-

11

2004/18/EC

Contract notice - Contracts to be awarded by a concessionaire who is not a contracting authority

-

-

12

2004/18/EC

Design contest notice

2014/24/EU

Design contest notice

2004/17/EC

2014/25/EU

13

2004/18/EC

Results of design contest

2014/24/EU

Results of design contest

2004/17/EC

2014/25/EU

14

-

Notice for additional information, information on incomplete procedure or corrigendum

-

Notice for changes or additional information

15

2004/18/EC

Voluntary ex ante transparency notice

2014/23/EU

Voluntary ex ante transparency notice

2004/17/EC

2014/24/EU

2009/81/EC

2014/25/EU

 

2009/81/EC

16

2009/81/EC

Prior information notice for contracts in the field of defence and security

-

-

17

2009/81/EC

Contract notice for contracts in the field of defence and security

-

-

18

2009/81/EC

Contract award notice for contracts in the field of defence and security

-

-

19

2009/81/EC

Subcontract notice

-

-

20

 

 

2014/23/EU

Modification notice

-

-

2014/24/EU

 

 

2014/25/EU

21

-

-

2014/24/EU

Social and other specific services – public contracts

22

-

-

2014/25/EU

Social and other specific services – utilities

23

-

-

2014/23/EU

Social and other specific services – concessions

24

-

-

2014/23/EU

Concession notice

25

-

-

2014/23/EU

Concession award notice

T1

Regulation 1370/2007 – Public passenger transport by rail and by road

Prior information notice for public service contract

-

-

T2

Regulation 1370/2007 – Public passenger transport by rail and by road

Information notice for award of public service contract

-

-